Oakland County Amateur Radio Public Service Corp (ARPSC)
            W8OAK Repeaters – 146.900 MHz/100pl & 444.325 MHz/107.2pl
Weekly 2 meter net 8 pm every Thursday
Hospital Radio Net – 7:30 pm last Thursday of Month
Packet 144.950 MHz/1200 baud, connects made with Oakxxx or
Callsign-# to OAKBBS (W8OAK-3) with nodes at
OAKNOD (N8NM-1 Pontiac – most coverage),
OAKEOC (W8OAK-7 at EOC) or K8DTX-7 (White Lake)
APRS (Automatic Position Reporting Service) – 144.390 MHz
Web Site: http://www.arpsc.com

Meeting Minutes for 4 August 2010

            On 4 August at 7 pm, Jim Richards - AB8JR, Emergency Coordinator (EC) for the Oakland County ARPSC, called the meeting to order in the County Emergency Operations Center (EOC).  The order of business included:

(I). Report from Steve Iannucci, Homeland Security Division – Oakland County:

            Events such as the Woodward Dream Cruise and Brooksie’s Way Race are coming up.  Steve welcomed new visitors and members on behalf of Oakland County.

(II). Report from John Fleming – K8UP, District 2 Michigan Section ARPSC Emergency Coordinator:

            District 2 consists of six southeastern counties in Michigan: Monroe, Wayne, Washtenaw, Oakland, Macomb and St. Clair.   Coming up is a stimulated test exercise (SET) originally scheduled for 21 August 2010, but will be changed due to Woodward Dream Cruise.  This SET will be similar to the last one where the object will be to pass message traffic to different counties.

            The Michigan Section ARPSC, part of the Amateur Radio Public Service Corps, has a new digital net on ~3.583 MHz - upper side band (USB) with a 500 kilohertz band width.  This net uses the Olivia 8/500 format and one should uncheck the squelch button unless there is a good signal.  Advantages of Olivia are excellent decoding with weak signals due to poor signal-to-noise conditions.   The Michigan Section ARES Website has more information including net times.    Randy Love - WF5X cautions that there is a 3-8 second delay due to its forward error correction, so one needs to be patient. 

            Bill Bond - W8WRB, District Two AEC and Hospital Radios has been in and out of hospitals.   Currently, he is the rehab unit, room 845, at St. Joseph Hospital in Pontiac and would like to have visitors.  Until he can resume his duties, Jerry Begel - W9NPI will become District 2's Hospital Coordinator (ADEC).    Paul Hatfield - KE8UD will take his place as coordinator of Oakland County's hospital radios and will be assisted by Mark Schurig - KC8WPS.      

(III). Report from the Emergency Coordinator (EC), Jim Richards - AB8JR:

            Jim discussed the new organizational structure for Oakland County ARPSC which is similar to Homeland Security's incident command structure.  Over time, this is expected to be modified to meet needs.   This structure makes possible training lower positioned members to take on higher job positions whenever needed.  Also, it makes workloads more manageable.  People with specialty knowledge will be needed for certain areas.    Next, Jim will be filling in designated positions with volunteers.    

            In greater detail, the EC will have attached to himself/herself (1) an Operations Analyst Reporting and (2) Secretary.     For the former position, Jim is looking for someone who is comfortable with Microsoft Excel. 

            There will be six Assistant Emergency Coordinators reporting to the EC.  First of the six AEC's is Randy Love - WF5X who will be 2nd in command and Deputy RACES Officer and Chief of Operations.   To directly assist him will be the sections: (1) Deployment Call Up, (2) Deployment Planning, (3) Special Events (which is a way to practice for emergency situations,) and (4) four Regional Managers who divide the county into NE, NW, SE, and SW Regions      

            AEC - Administration and Public Information Officer will have a (1) Librarian, (2) Membership, (3) Special Needs, (4) Webmaster.

            AEC - Skywarn Manager will have the following to assist him/her: (1) National Weather Service (NWS) Liaison and (2) 4 Team Leaders (A, B, C, D) on call for service.  On-call teams will rotate call to reduce the burden.  

            AEC - Training Manager will have (1) VE Testing, (2) Health and Welfare, (3) Technical, (4) FEMA.  

            AEC - Net Manager will have the following to assist him/her: (1) Hospital Net, (2) Siren Test Net, (3) ARPSC Net, and (4) National Traffic System Liaison.   Jim wants to see more training.

            AEC - Logistics Manager will have members to handle (1) Digital HF, (2) Digital Data/Packet, (3) Computers, and (4) Equipment. 

            Query: Will AEC's have a back-up if the primary individual is not available?     Answer: Yes, this is part of the planning.

            Query: Will volunteers need to take on dual roles?   Answer: Jim prefers a single role, but doubling may be necessary.   For instance, one might be an AEC and also a specialist in some area.

            Query: When does this organizational structure start?   Answer: As soon as there are enough confirmed AEC's and other members. It is anticipated that all key positions will be filled by the end of August and possibly sooner.

            Query: When Lynn sends an email about a future meeting, to whom does she send?  Answer: Emails should go out to every Oakland County ARPSC member.

            Query: If someone is interested in one of the positions, whom does he contact?  Answer: Jim Richards at ab8jr@arrl.net.  

A downloadable PDF of the org chart will be available on the www.arpsc.com website.

            Next month, Lloyd Suter - N2NGQ will talk with the membership about storm chasing.   Also, coming up quickly is the Woodward Dream Cruise, which will be discussed below:

(IV). Report from Shannon Richardson - KD8ATI on Woodward Dream Cruise and Brooksie Way Marathon and Race:

            Woodward Dream Cruise is on Saturday, 21 August 2010 and Berkley CruiseFest 2010 on Friday evening 20 August 2010.   ARPSC service is being planned for both Berkley and Royal Oak, although the latter hasn't confirmed in writing yet.   Dream Cruise will have two shifts: (1) 10 am to 4 pm and (2) 4 pm to 9 pm.  Volunteers are still needed, especially for the 2nd shift.   All volunteers need to sign in before taking up positions.  Shannon is still looking for more volunteers, so won't be sending out email confirmations until a few days beforehand.    Parking passes will be available at the Firehouse which will permit the volunteer to park in designated public areas, but not on private property.  It is not clear if parking will be permitted in the Woodward median, but Shannon will look into this.  Transmitter frequency will be 146.146 with Randy Love being net control.  Use your own ARPSC ID card and your vests.   Additional vests will be available, but must be returned before leaving the area.   

            The Berkley CruiseFest has their parade on 12 Mile Road from Woodwood to Greenfield.  There will be a briefing at 5 pm at the Firehouse and volunteers will need to sign in before 5:45 pm.    

            The Brooksie’s Way Half Marathon and 5K Run is Sunday, 3 October 2010.  Jim Richards - AB8JR asked Shannon if he would run this.   Randy Love - WF5X stated approximately fifteen volunteers will be needed and they can expect to be released by noon.  Recommendations are to dress warmly, bring a handheld (HT), and expect a few communication gaps in the valley area.   Other repeaters have similar gaps in coverage.     A bigger antenna or cross-band repeating could help.  Stationary mobile operation may be possible in several sites. There will be a briefing before the race  

(IV). AEC-Management Team and Specialty Officer/Coordinator Reports:

            (1). Report from Mike Vander Veer - KD8ATK, Assistant Net Operations:

            Mike reminds everyone that there is a weekly Oakland County ARPSC net on Thursday nights at 8 pm.  The next siren net is Saturday, 7 August 2010.   For those volunteers with net control training, please let Mike know if you want to take part.  Future classes for net control operators will be planned.  

            (2). Report from (AEC) Randy Love – WF5X, Repeaters and Computers:

            The 440 machine works fairly well and it could be used in a future SET.   The two meter repeater still has problems and is not up to full power.   John Fleming - K8UP mentioned that a brief "siren-like" sound sometimes occurs.  Apparently, certain voice peaks or a certain tone button transmission will set it off.   Randy sees this as a minor problem with the controller and probably only solvable with a new replacement controller.   Because of our success at Clawson, we will be asked to take on a greater role next year.   

            (3). Report from Jerry Begel – W9NPI and Paul Hatfield - KE8UD, Hospital Communication Teams:

            Jerry has taken on District 2 Hospital Coordinator duties.  Paul Hatfield - KE8UD will now take charge of our Oakland County hospital radios.   Jerry points out that nearly ˝ of our membership has volunteered to assist hospital radio teams.   Paul's first order of business will be to go out to the various hospitals, meet people, and get acquainted with the system. 

            (4). Report from Jim Poehlman – K8ABZ, Membership:

            Jim Poehlman - K8ABZ mentioned that a new revised membership form is now on the W8OAK website.  This should make the membership/application easier to submit. 

            Query: Is Jim getting the latest FEMA transcripts (successful course completion) from members through his email address.  Answer: Yes.  Do note that some of the FEMA/Homeland Security courses have changed their numbering.  For instance IS-800 is now IS-800A and IS-800B.  Is-700 is now IS-700A.  Old IS-100 now has multiple variations, but IS-100A is the one to use.              

                 (5). Report from Mike Nebel – N3BEL, Sirens:

             The next siren net is Saturday, 7 August 2010.  Approximately 53 out of 235 sirens still need to be covered for the first time this year.   Four siren nets remain.  Subnets are found at (1) Northwest - 146.84/100pl with KC8IJF Net Control; (2) Southeast - 146.64/100pl with K8UP Net Control; (3) Southwest - 444.80/110.9pl with WA8UMT Net Control; (4) Northeast - 147.18/100pl with KJ8O Net Control.  Main net for the subnets is on 146.90/100pl and the main backup is 146.84/100pl Clarkson Repeater.  In the event of difficulties contacting the designated subnet, reports may be made to the W8OAK main net.   

             John Fleming - K8UP has been encouraging his volunteers to cover missing sirens outside his area.  Steve Iannucci also notes that Holly, Holly Township, and Milford will activate their sirens approximately 5-10 minutes early this month. 

             (6) Brief Reports from AEC and Specialty Management Teams:

             Training: Michael Smith - N8GUZ reported that there were 14 people at the Windshield Damage Assessment Class last month.    

            Logistics: Murray Scott - KE8UM has repaired the EOC's "traffic light" which is used to signal red-yellow-green Skywarn conditions. 

            National Weather System (NWS) Liaison: Maurice Davidson - K8SJD states July was the 8th warmest on record and had 10 days in the 90's.  There were thunderstorms on eleven days.            

 (VI). Other Items of Interest:

             (1). ARRL Headquarters: Maury Davidson - K8SJD visited the ARRL headquarters in Newington, Ct. and reported to the members on what he saw.  He thanks all the ARRL staff for their time and being so kind.  

            (2). West Bloomfield Library will have a ham radio display beginning 16 August 2010 for two weeks.  Assisting will be Lloyd Suter - N8NGQ, Jim Richards - AB8JR, and Maury Davidson - K8SJD.  Maury would like "feed back" from members.

            (3). Southfield Amateur Radio Net is held every Tuesday night at 8:05 pm on the DART Repeater.   This is the Southfield Amateur Service with Jeff Graff - KA8PHP as net control.  Hams are invited to call in.

            (4). Tech Classes sponsored by the Hazel Park ARC will start Monday, 13 September 2010 from 7-9 pm for 13 weeks with an exam on the last night.  Location is the Southfield EOC with Marsha Fleming - N8FE, instructor.   

            (5). General Classes sponsored by the Hazel Park ARC will start Tuesday, 14 September 2010 from 7-9 pm for 13 week with an exam on the last night.  Location is the same Southfield EOC with John Fleming - K8UP, instructor.    Classes for both are free except for a $20 ARRL text book and $15 for the exam.   To register for either, call Marsha at 248-542-9573.

 Respectfully submitted,

James R. Murphy, N8SML

Secretary, Oakland County, ARPSC

5 August 2010

Minutes corrected and approved by Jim Richards, AB8JR